Action Button – A clickable on-screen button that causes an action to be performed by the system, e.g. the Save or Close buttons. Also called an Option Button.
Application – Another word for Program. Often shortened to “App.”
Browser – This is a program on your computer that allows you to get to the internet. Examples are Google Chrome, Microsoft Edge, Internet Explorer, Firefox, Safari, and many others. ConDoc is optimized for Chrome, so that is the browser we recommend.
Button – There are two kinds of buttons we will be dealing with. First are the physical buttons on your keyboard or mouse. Second are the “virtual” action buttons that appear on your computer screen. If you need to use your keyboard, the instructions will say “type in…” or use the “button” on your keyboard.
Checkbox – A small square box next to a short narrative. Clicking in the box will enable or disable the feature described by the accompanying narrative. A Graphic User Interface (GUI) widget that permits you to make a binary choice, i.e. a choice between one of two possible mutually exclusive options.
Click – "Click" means to press the mouse button (usually the left button) ONE TIME, and ONLY ONE TIME! This term is used so often that nobody bothers to explain it anymore. However, it is VERY important! If you click the button and nothing happens, please don’t click the button over and over. If you click the button several times, you’ve just told your computer to ignore you and chase its tail. To put it simply, when you click the mouse button, you are telling your computer to do something. If the cursor is over an action button, you are telling your computer to perform that action. If you click the button and nothing happens, it’s because the computer doesn’t know what you want it to do. Clicking the button over and over will only confuse the computer and it will appear to do things at random.
Click and hold – Click the left mouse button and hold it down. This will help you highlight text that you want to copy, or “grab” a file to drag it somewhere else.
Copy and paste – If you click and hold the mouse button and drag the cursor across text, the text will highlight. Release the mouse button and make sure the cursor is hovering over the highlighted text. Right-click (click the right mouse button), and a small menu will appear. Click on “Copy.” Move the cursor to the place you want to insert the copied text. Right click again to get the small menu, then select paste. This will paste a copy of the text in the new location.
Default - A preselected option used by a program when no other option is specified.
Dialog Box – A small area on a screen in which the user is prompted to provide information or select commands. A small window that appears on-screen after clicking an action button. This window will have spaces to enter information, checkboxes, radio buttons, or other controls for you to edit or enter information into the application. Sometimes called a Pop-up or a Pop-up Window.
Drag – If you hover over an item (picture, edit point, filename, etc.), then click and hold the left mouse button, you can either “grab” the item and move it somewhere else, or highlight text that you want to copy. A lot of attachment fields in ConDoc will allow you to “drag and drop” files to add them to a document.
Drag and drop – If you click and hold the mouse button while hovering over an item (like a picture). You can grab the item and drag it to another location. When you release the mouse button, the item will be dropped onto the new location.
Email – (electronic mail) This is the means of communication that ConDoc uses to send you information. Hopefully, this is where you received the invitation to join ConDoc.
Grab – When you hover over an item, then click and hold the mouse button, the item will highlight, letting you know you’ve “grabbed” it. You can then move the item to a new location by “dragging” it. When you release the mouse button, you are “dropping” the item.
Hover – This means to put the mouse’s cursor somewhere WITHOUT clicking the button. There are several places in ConDoc where you can put the cursor over something (text, an icon, a function button) and a popup will appear that tells you what clicking the button would do. Don’t click, just move the mouse’s pointer over the thing.
Icon – This is a small picture used to represent something. When you open a program on your computer, an Icon will appear at the bottom of your screen. If the icons are at the bottom of your screen all the time, then a line will appear under the icon to show which program you currently have open, or are working in.
Internet – This is also known as the World Wide Web. It is the global computer network consisting of interconnected networks using standardized communication protocols.
Link (hyperlink) – A link is a thing on a webpage screen (an HTML object) that allows you to jump to a new location (different website) when you click it. It may appear as a different color of text or it may look like an onscreen button. Example: the Let’s Get Started button in your invitation email.
Operating system or OS – This is the program that controls your computer. There are two basic categories of OS: Mac (any Apple™ product) and PC (most things that aren’t an Apple™ product). The actual OS may be Windows 10, Windows XP, or something like that. Since PCs are the most common, we may forget to ask. If you are using an Apple product, please let us know from the start.
Pop-up – A small window that appears on-screen after clicking an action button.
Radio Button – A graphical control element that allows you to enable or disable an option. These appear as small circles adjacent to a narrative of a feature or function. Clicking in the radio button will cause a small black dot to appear in the circle, indicating that the feature is turned on. Clicking again will cause the dot to disappear, indicating that the feature is turned off.
SPAM, SPAM Folder, or Junk Mail – Most emails programs will automatically try to filter out emails that they think are junk mail. Sometimes, because your email program doesn’t know what ConDoc is, emails from ConDoc are filtered out and won’t appear in your normal in-box. Those filtered out emails are put in a SPAM or Junk mail folder. Check that folder for ConDoc emails. It will also help to add ConDoc to your list of trusted senders. This way future emails won’t be filtered out as junk mail.
Tab – A visual marker in a computer application. In ConDoc, it is a row of selectable pages or views. The tabs remain visible on-screen so you can switch between them easily. Tabs are used to help you navigate through a program. The on-screen display will have a header bar with titles across it. Each title will open a different screen on the display, but all the tabs will remain visible so you can go from one to the other quickly.
URL - Uniform Resource Locator. They are used to specify addresses on the World Wide Web. The URL will be displayed at the top of a web page. It will look like this: https://www.whateverthewebaddressis.com. URLs are used to go to specific websites.
Workflow – Workflow is the route a document takes through the approval process from the originator to the final approval authority, then through distribution to all concerned parties. The workflow enumerates each step of the process.